Version 23.4.0 - User Manual - Invoice - User

This is an Add-on that can be used with Supplier Portal.

My Invoices Displays list of Invoices associated to the supplier

The Invoice page has the following details:

1. Invoice number: Invoice number given by the buyer in M3.
2. Invoice Date: Date of the invoice.
3. Invoice amount: The total amount of the invoice.
4. Due date: The due date to pay the invoice.
5. Currency: Type of the currency.
6. Outstanding amount: Remaining amount to be paid.
7. Status: Status of the invoice (Paid or Open).

Users can also filter the invoices based on the above fields.

Invoices can be filtered based on the following status:

1. All: Combination of Open and Paid Invoices
2. Open: Invoices which are not yet paid and partially paid
3. Paid: Invoices which are fully paid.

Total Amount and Total Outstanding Amount are displayed on the top of the invoice table.

Download option downloads the list of available invoices or based on filtered invoice results.

Create Invoices in M3:

• Once the goods receiving process is done the PO line status is changed to 75(Put away complete)
• Go to APS100 -> FAM 400 (step match 4), enter Supplier number, invoice number, invoice amount (right click PO->related->charges or Received/Not Invoiced), purchase order number, Authorizer, Currency.
• Go to APS351 (Received good lines) ->select po number (ctrl1)->create inv lines (act-f14).
• APS360 -> PO matching ->action->approve all.
• Actions -> Check invoice f8.
• Actions -> Create acct entries f11.
• Actions -> Close(F3).
• The PO status will change to 85(Invoiced).

Partially Invoiced

• Once the goods receiving process is done the PO line status is changed to 75(Put away complete)
• Go to APS100 -> FAM 400 (step match 4), enter Supplier number, invoice number, invoice amount (right click PO->related->charges or Received/Not Invoiced), purchase order number, Authorizer, Currency.
• Go to APS351 (Received good lines) ->select po number (ctrl1)->create inv lines (act-f14)
• Actions Close(F3)
• Close all related programs and go to PPS200 the status of the PO will be 80(Partial invoiced).

To make invoice payment:

• Go to APS120->select 201 (USD check no remittance) ->enter Paid amount [inv amount can be viewed in pps200>payment table], payee, supplier, check number (any unique number), supplier invoice number, Voucher text
• click next
• Click on order line right click -> full payment
• For partial payment Click on order line right click -> related -> partial payment -> enter the partial amount -> click Next.
• Go to Action -> close.